Student Records

General Provisions

The student record contains all information concerning a student and is kept by the school. Each student and/or parent/guardian has the right to see his or her own student records. Copies of any information in the records may be obtained upon request.

The student's record is available to school contracted personnel who work directly with the student. This includes administrators, teachers, counselors, administrative office, staff and clerical personnel. They do not need permission to see student records.

No information in the student's record is available to anyone outside the school system without written permission from the student and/or parents and/or guardian. Exceptions to this would be a probation officer, court order or subpoena. However, students and parents will be notified before these records are released. A written release must be signed to have any part of the school record sent outside the school. This includes, but is not limited to prospective employers, other technical school, colleges, and military services in accord with BUHS #6 Board Policy.

The student and parent/guardian have the right to add relevant information to the student's record as well as the right to request removal of information believed to be untrue or incorrect, except for information added by a Special Education Evaluation Team (TEAM). Such information inserted by the TEAM shall not be subject to such a request until after the acceptance of the TEAM's Educational Plan or if the TEAM's Educational Plan is rejected, after the completion of the Special Education Appeal process. This right may be appealed to the Director/Assistant Director, the Special Education Director, and the School Board, in that order.

Directory Information Notice

The Windham Southeast Supervisory Union and the BUHS#6 School Board has designated certain information contained in the education records of its students as directory information for purposes of the Family Educational Rights and privacy Act (FERPA).

The following information regarding students is considered directory information: the student's name, address, telephone number, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees, honors and awards received, and post high-school plans of the student.

Directory information may be disclosed for any purpose in the discretion of the school system, without the consent of a parent/guardian of a student or an eligible student. Parents/guardians of students and eligible students have the right, however, to refuse to permit the designation of any or all of the above information as directory information. In that case, this information will not be disclosed except with the consent of a parent/guardian or student, or as otherwise allowed by FERPA.

Any parent or student refusing to have any or all of the designated directory information disclosed must file written notification to this effect with the principal/director on or before the 15th day of each September.

In the event that a refusal is not filed, it is assumed that neither a parent/guardian of a student or eligible student objects to the release of the directory information designated.

Parents and students are advised that the WRCC will forward a complete copy of the student's record to a receiving school district when a student transfers to that receiving school district. Written consent of the parent and/or student is not required for such transfer of records.

Amending a Record

A parent has the right to add information, comments, data, or any other relevant written material tot he student's record. The parent should submit the additional information in writing to the principal /director with a written request that the information be added to the student record.

A parent has the right to request in writing deletion or correction of any information contained in the student's record, except for information that was inserted into that record by the TEAM. Such information inserted by the TEAM shall not be subject to such a request until after the acceptance of the Individual Educational Plan (IEP), or, if the IEP is rejected, after the completion of the special education appeal process. Any deletion or amendment shall be made in accordance with the procedure described:

If a parent is of the opinion that adding information is not sufficient to explain, clarify or correct objectionable material in the student's record, the parent shall present the objection in writing and/or have the right to have a conference with the Director or his/her designee to make the objection known.

The Director or his/her designee shall within one week after the conference or receipt of the objection, if no conference was requested, render to such parent decision in writing, stating the reason the reason or reasons for the decision. If the decision is in favor of the parent, the principal/director or his/her designee shall promptly take such steps as may be necessary to put the decision into effect.

If the Director's decision is not satisfactory to the parent, the parent may file an appeal to the Superintendent. Such appeal shall be in writing and submitted to the Superintendent within five (5) business days of receipt of the principal's/director's decision. The Superintendent shall render a written decision on the appeal within two (2) weeks of receipt of the written appeal.

If the Superintendent's decision is not satisfactory to the parent, the parent may appeal to the School Committee/School Board by filling a written appeal within five (5) business days of the receipt of the Superintendent's decision. The School Committee/School Board shall conduct a hearing as required on the appeal as required by policy.

Notice on Transfer to Other Schools

Pursuant to regulations, notice is hereby given to parents/guardians and eligible students that the home school district forwards the complete school records of a transferring student to schools in which the student seeks or intends to enroll. Such transfer of records takes place without the consent of the parent/guardian or eligible student.

Destruction of Records

The records of a student at WRCC contain information not usually contained in the home school transcript and it will be destroyed ten (10) years after the student leaves the WRCC. This record contains a summary of grades, competency attainment, attendance, shop hours, and work co-op data germane to the time the student attended.

Notice is hereby given that the temporary record of a student will be destroyed no later than five (5) years after that student transfers, graduates, or withdraws from the school system. When the student transfers, graduates or withdraws from school, and if the eligible student or the parent/guardian want the temporary record, they must request, in writing, prior to the last day of school, that the documents be provided to them. No additional notice, other than this Notice in the handbook, will be provided to the student or his parent/guardian of such destruction.

In addition, each year, the principal/director and/or teachers and/or other service providers may destroy the following documents that are considered part of the student's temporary record: disciplinary records (other than documentation of suspensions/expulsions/ exclusions), any notes from the parent/guardian or other documents concerning absences, early dismissals, late arrivals, as well as examples of student work. If the eligible student or the parent/guardian want those records, they must request, in writing, prior to the last day of school that the documents be provided to them.

Access to Student Work

During the course of the school year, personally identifiable student work may be seen and reviewed by third parties. For example, personally identifiable student work may be displayed on bulletin boards, at fairs/shows, during Open House and parent-teacher conferences, and thus, will be seen by many different people, not just the student, the parent/guardian, and the teacher. In addition, as an instructional technique, students may be asked to edit, grade, review, and/or comment on another student's work. All of the activity is part of the regular educational process and serves to benefit students. By signing the acknowledgement for (or meeting the terms of the acknowledgement form) with this handbook, the student and/or parent and/or the guardian is hereby disclosing to the disclosure of student work as outlined in this paragraph.